MINUTES OF MEETING SIX MILE CREEK
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Six Mile Creek Community Development District was held on Wednesday, October 20, 2021 at 2:00 p.m. at the Renaissance World Golf Village Resort, 500 South Legacy Trail, St. Augustine, Florida.

Present and constituting a quorum were:

Gregg Kern Mike Taylor Darren Glynn Wendy Hartley

Also, present were:

Jim Oliver Wes Haber Zach Brecht Alex Boyer
Samantha Hawkins Jessica Humphrey Lynzi Chambers Brian Quillen
BrightView Landscape Team Residents

Chairman  Vice Chairman Supervisor Supervisor

District Manager District Counsel District Engineer
Evergreen Lifestyles Management Evergreen Lifestyles Management
CAM (Evergreen Lifestyles Management- HOA) Evergreen Lifestyles Management
Regional Manager, Evergreen

The following is a summa,y of the discussions and actions taken at the October 20, 2021 Six Mile Creek Community Development District's Regular Board of Supervisor's Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Mr. Oliver called the meeting to order at 2:00 p.m. Four Supervisors were in attendance at the meeting constituting a quorum.

SECOND ORDER OF BUSINESS	Audience Comments

Mr. Oliver explained the comment protocol for andience comments and opened the floor to audience members. Resident commented on construction proposals.
THIRD ORDER OF BUSINESS	Affidavit of Publication

,

Mr. Oliver stated today there would be a public hearing regarding the Series 2021 bonds that was noticed in the St. Augustine Record on September 22nd and September 29th  Also, a mailed
notice was sent to property owners.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the September 15,
2021 Meeting
Mr. Oliver presented the minutes of the September 15, 2021 meetings and asked for any comments, corrections, or changes. The Board noted the spelling of Humphrey on page 1.

On MOTION by Mr. Kern, seconded by Mr. Taylor, with all in favor, the Minutes of the September 15, 2021 Meeting, were approved, as amended.

FIFTH ORDER OF BUSINESS	Consideration of Construction Proposals
for Phase II and East Parcel, Phase 2
Mr. Oliver noted these had been received and are under review. This will be added to the agenda on November 9th. The motion to table was made.

On MOTION by Mr. Kern, seconded by Ms. Hartley, Tabling Consideration of Construction Proposals for Phase II and East Parcel, Phase 2 until November 9th, was approved.

SIXTH ORDER OF BUSINESS	Public Hearing Related to Series 2021
Bonds, Resolution 2022-01
Mr. Haber reviewed the resolution declaring assessments and noted this will consider levying assessments. He added that two exhibits are attached and changes have been made to the assessment methodology report. He noted that assessment levels were increased due to improvements. Mr. Brecht provided a summary for the improvements of the areas. Mr. Oliver also reviewed his report and noted this is for new areas.
Mr. Oliver asked for motion to open the Public Hearing.

On MOTION by Mr. Taylor, seconded by Mr. Kern, to OPEN the Public Hearing, was apJJroved.

Mr. Oliver asked for input from the, public on the resolution. There was a question regarding the assessment area locations. Mr. Brecht noted the specifications of the two areas. Resident also asked about a plan for a second entrance due to safety and emergency concerns. Mr. Brecht noted there was not a plan for that at this time. Another Resident commented about the concern for another entrance and how to go about pursuing making it a requirement. Ms. Hartley discussed the concerns for funding. Another resident commented on the road. Mr. Oliver asked to keep comments on the 2021 bonds.
Mr. Oliver asked for a motion to close the Public Hearing.

On MOTION by Mr. Kern, seconded by Mr. Taylor, to CLOSE the Public Hearing, was approved.

Mr. Haber summarized Resolution 2022-01, and asked for a motion to adopt the resolution.

On MOTION by Mr. Kern, seconded by Ms. Hartley, with all in favor, Consideration of Resolution 2022-01, Series 2021 Bonds, was approved.

SEVENTH ORDER OF BUSINESS	Ratification of Resolution 2022-02, Setting
Public	Hearing	Regarding	Boundary Amendment
Mr. Oliver noted the Public Hearing has been set for November 9, 2021 at 3:00p.m. This
only needs ratification.

On MOTION by Mr. Taylor, seconded by Ms. Hartley, with all in favor, Resolution 2022-02, Setting the Public Hearing Regarding Boundary Amendment for November 9, 2021 at 3:00 p.m., was
ratified..

EIGHTH ORDER OF BUSINESS	Ratification of Andit Engagement Letter
with Grau & Associates

Mr. Oliver noted this is a requirement for a financial audit and Grau & Associates have been selected through the RFP process at a fee of $6,000.

On MOTION by Mr. Kem, seconded by Ms. Hartley, with all in favor, the Audit Engagement Letter with Grau & Associates, was
ratified.

NINTH ORDER OF BUSINESS	Consideration	of	Hold Agreement with UPS

Harmless

Mr. Oliver stated this sets up a central storage area for holiday deliveries that will distribute packages throughout the neighborhood. It was noted this eliminates the excess amounts of delivery trucks throughout the District. The fee for the District is $1,000.

On MOTION by Mr. Kern, seconded by Mr. Glynn, with all in favor, the Hold Harmless Agreement with UPS for $1,000, was approved.

TENTH ORDER OF BUSINESS	Discussion of Process to Apply for Golf
Cart Community Designation and Estimated Costs/Funding Source to Meet Applicable Standards
Mr. Oliver stated this had been discussed at previous meetings. He noted that Mr. Haber and himself had been in the process of applying for this and outlined the specifics for the Board. He added this was not budgeted and the Board would have to find a line item for funding this. He referred to the website for more information. Discussion ensued on the scope, cost, and liabilities of the project. After Board discussion, it was felt that the Board was not interested in pursuing this project.

ELEVENTH ORDER OF BUSINESS
There being none, the next item followed.

Other Business

TWELTH ORDER OF BUSINESS
Attorney

Staff Reports

Mr. Haber noted they were moving to a new law firm effective November 13, 2021. The signing of the transition letter will allow this transfer to occur. The motion will allow the Chair to sign the new agreement and transition letter with the new firm.

On MOTION by Mr. Taylor, seconded by Ms. Hartley, with all in favor, to Transition to the New Law Firm, Kutak, and Authorize the Chair to sign the Transition Letter and New Agreement, was
a_]lp_roved.

Engineer
Consideration of Requisition 275-276 (2016A Bond Account)
In the amount of $16,934

Ratification of Requisition No. 124 (2020 Bond Series Amount)
In the amount of$111,887.47

Consideration of Requisitions 125-132 (2020 Bond Series Account)
In the amount of$710,2.57.32.

Consideration of Requisitions 70-80 (2021 Bond Series Account)
In the amount of$65l,002.81. Total amount for requisitions for ratification: $1,492,081.61.

On MOTION by Mr. Kem, seconded by Mr. Taylor, with all in favor, the Requisitions 275-276, 124, 125-132, and 70-80, were ratified
subject to clarification.

$4,800.

Ratification of Work Authorization No. 57 TrailMark Drive (Phases 9 and 11) Landscape Architectural Services
This is a work authorization for ETM to provide landscape and architectural services for

On MOTION by Mr. Kem, seconded by Mr. Taylor, with all in favor, the Work Authorization No. 57 TrailMark Drive (Phases 9 & I!)
Landscape Architectural Services, was ratified.

Ratification of CO 5
This is a change order for Phase 9 Vallencourt $198,694.37

On MOTION by Mr. Taylor, seconded by Mr. Kern, with all in favor, the, Change Order No. 5, was ratified.

Consideration of CO 6
This is a change order for Phase 9 Vallencourt for $155,434.91

On MOTION by Mr. Taylor, seconded by Mr. Kern, with all in favor, the Change Order No. 62 was ratified.

Consideration of SOSS
This is a work authorization for ETM to provide construction for expansion for community center for $66, 500.

On MOTION by Mr. Taylor, seconded by Mr. Kern, with all in favor, Work Authorization  No. 55, was ratified.	_

Manager
There being none, the next item followed.

Operations/ Amenity Manager - Report
Report
Mr. Boyer presented the operations/amenity manager's report which can be found in the agenda package. Amenity Manager added updates on recent events. Rental policies and fee structure were discussed to ensure that adequate funds collected to cover post-rental janitorial and maintenance costs. A key focus will be recurring rentals by groups collecting fees. After discussion, the Board decided to meet and discuss in more detail and develop recommendations.

Pressure Washing
Mr. Boyer presented the proposals for pressure washing for $12,930 with All About Water.

On MOTION by Mr. Kern, seconded by Ms. Hartley, with all in favor, for Pressure Washing with All About Water, was ratified.

THIRTEENTH  ORDER OF BUSINESS	Supervisor's Requests and Audience
Comments
Mr. Oliver opened the meeting for Supervisors and Audience comments Topics included:
Wetlands, Ponds Retention
Roads, Street parking issues, sidewalks, potholes

Golf Carts, Motorcycles
Future amenities planning process/Amenity expansion
Communications, updates
Security matters, expansion
Pressure washing schedule
Construction
Website, Facebook
Amphitheatre/Playground & Slide for children (survey)
Board roles
Possibilities of meeting times in evenings

FOURTEENTH ORDER OF BUSINESS	Financial Reports
Balance Sheet as of September 30, 2021 and Statement of Revenues and Expenses for the Period Ending September 30, 2021
Mr. Oliver noted that the unaudited financial statements will be processed within 30 days.
This is the end of the fiscal year.

Assessment Receipt Schedule
Mr. Oliver noted that the assessment collections are fully collected for FY21.

Check Register
Mr. Oliver noted that the check register was included in the agenda packet for Board approval.

On MOTION by Mr. Kern seconded by Mr. Taylor with all in favor, the C eck Register, was approved as amended.

FIFTEENTH ORDER OF BUSINESS	Next Scheduled Meeting- November 17,
2021 at 2:00 p.m.
Mr. Oliver noted that the next regular meeting date will be November 17, 2021 at 2:00 p.m. at their current location. This meeting will be continued on November 9, 2021 at 3:00 p.m. and the Public Hearing will be held on the boundary amendment.

SIXTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Kern seconded by Mr. Taylor with all in favor, the meeting was continued to November 9, 2021 at 3:00_p.m_ .  	

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